Latest 2.3 Version Adds Electronic Document Release to Procedures Management Software
SAINT LOUIS, MO, October 06, 2011 — Bizmanualz, Inc., a St. Louis-based Software as a Service (SaaS) provider for the document control marketplace, announced today the latest release 2.3 of Onpolicy.com Procedure Management Software.
Onpolicy.com 2.3 has added new easy-to-use features to greatly simplify user management. New abilities have been added for bulk uploading of users, release of electronic documents, more reports, and help videos. (more…)
We have been talking a lot about both, and for many, there is little difference. But if you need to manage your policies and procedures then there are some key differences.
Document Management Software
Document management was developed in order to control all of the changes or versions of a document. In the old days one would have to manage all changes on paper. Document control job descriptions were created and people were assigned the task of tracking every document, getting review and approval signatures, and ensuring the current release was in the field. Elaborate paper logs, filing systems, and paper based change requests (document change request) forms were developed to manage all of the paper. Three-ring binders were used to house important documents. Although this is a very manually intensive operation, this was the only way to do it back in the day. (more…)
New User Interface Features Simplify Document Version Control
Bizmanualz, Inc., a St. Louis-based Software as a Service (SaaS) provider for the document control marketplace, announced today the release of Onpolicy.com 2.2 Procedure Management Software, a new SaaS document control solution that simplifies and speeds the development and maintenance of policies and procedures.
Onpolicy.com 2.2 has new enhanced user interface support that simplifies document management and control. More PDF controls over released documents, more files types and internet browsers are supported, new video help, usage reports and the ability to easily follow your most important documents have all been added. (more…)
Have you ever taken over an IT position, only to find that the former IT manager had nothing documented? What if there was a disaster? What if a key person quit? Business continuity is in jeopardy. Now you have to spend the time to write all the Information Technology policies and procedures from disaster recovery to computer, network, and email use.
It can be a daunting task trying to come up with company policies for acceptable internet use, email use, or a computer asset acquisition policy. Wouldn’t it be easier if you had a set of example IT documents and forms available in MS-Word for fast editing? (more…)
If you are writing a company policy, a business procedure, or a whole policy and procedure manual then you know that policies and procedures writing has its own requirements. Sharing, control, and reporting are three of the most important.
First there is sharing. Everyone will need an easy way to find and share your final policy and procedure documents. Will you need quick access from mobile devices? Then it will need to be on the Internet.
Next there is control. Version control for all document revisions. Special care is needed to ensure that only the current revision is in use by your staff. (more…)
Categories: Policies Procedures Management
Tags: document control, document revisions, document version control software, Policies and procedures management, policy and procedure document, policy and procedure software, revision control, SaaS Policies and Procedures, Sharing Documents, sharing policies procedures, writing policy and procedure manuals
Simple, fast, easy, automated policies, procedures and forms, why is that so hard?
For years, writing policies, procedures and forms has been done in MS-Word. The final document is printed on paper and bound into a manual. If you have ever used a system of paper based binders then you know that this is NOT a simple system. Keeping track of paper revisions, manually signing-off on paper changes, filing the paper changes, ensuring people have read and are using the paper, and of course, retrieving old versions or change pages is not fast, easy and definitely not simple. So what is a policies, procedures and forms document manager to do? (more…)
Everyday employees need important business information, ranging from policies, procedures, and forms to employee handbooks, supplier manuals, and customer requirements. Your business is overflowing with information and you need an easy way to distribute important documents to employees so they can share knowledge and do their jobs more effectively. (more…)
A manual system of document control — paper documents, logs, change records, manila folders, hanging folders, labeling “systems”, filing cabinets, a manual check-out system (with policies and protocols) — is a lot of work, no question about it. Have you ever thought about what it costs to maintain such a system? To answer this question, let’s look at the three main costs of your policy and procedure system: (more…)
Here’s a scenario: A new employee has to be trained on a particular procedure. The person who normally conducts the training (the area supervisor) is unexpectedly out of the office for a couple of days, due to illness. You, the Human Resources director, prefer not to have the new employee sitting around while waiting to be trained. They ought to be able to familiarize themselves with the procedure; you believe this will help speed up the training.
You go to the work area to ask about getting a copy of the procedure; two employees volunteer their copies. You glance through their copies and find that (uh-oh!) they’re not in agreement. Parts of the procedure have been lined through and comments handwritten on them. “What about a master copy?”, you ask. (more…)