Author Archives: Chris Anderson

Bizmanualz® Announces New Electronic Document Release

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Posted by Chris Anderson on October 5, 2011

Latest 2.3 Version Adds Electronic Document Release to Procedures Management Software

SAINT LOUIS, MO, October 06, 2011 — Bizmanualz, Inc., a St. Louis-based Software as a Service (SaaS) provider for the document control marketplace, announced today the latest release 2.3 of Onpolicy.com Procedure Management Software.

Onpolicy.com 2.3 has added new easy-to-use features to greatly simplify user management.  New abilities have been added for bulk uploading of users, release of electronic documents, more reports, and help videos. (more…)

Categories: Document Control, News and Announcements
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What’s the Difference between Procedure Management and Document Management Software?

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Posted by Chris Anderson on September 14, 2011

We have been talking a lot about both, and for many, there is little difference.  But if you need to manage your policies and procedures then there are some key differences.

Document Management Software

Document management was developed in order to control all of the changes or versions of a document.  In the old days one would have to manage all changes on paper.  Document control job descriptions were created and people were assigned the task of tracking every document, getting review and approval signatures, and ensuring the current release was in the field.  Elaborate paper logs, filing systems, and paper based change requests (document change request) forms were developed to manage all of the paper.  Three-ring binders were used to house important documents.  Although this is a very manually intensive operation, this was the only way to do it back in the day. (more…)

Categories: Document Control, Policies Procedures Management
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Bizmanualz® Announces New OnPolicy™ 2.2 Policies and Procedures Management Software

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Posted by Chris Anderson on August 1, 2011

New User Interface Features Simplify Document Version Control

Bizmanualz, Inc., a St. Louis-based Software as a Service (SaaS) provider for the document control marketplace, announced today the release of Onpolicy.com 2.2 Procedure Management Software, a new SaaS document control solution that simplifies and speeds the development and maintenance of policies and procedures.

Onpolicy.com 2.2 has new enhanced user interface support that simplifies document management and control.  More PDF controls over released documents, more files types and internet browsers are supported, new video help, usage reports and the ability to easily follow your most important documents have all been added. (more…)

Categories: News and Announcements, Policies Procedures Management
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Are Your IT Policies and Procedures Documented?

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Posted by Chris Anderson on July 7, 2011

Have you ever taken over an IT position, only to find that the former IT manager had nothing documented?  What if there was a disaster?  What if a key person quit?  Business continuity is in jeopardy.  Now you have to spend the time to write all the Information Technology policies and procedures from disaster recovery to computer, network, and email use.

It can be a daunting task trying to come up with company policies for acceptable internet use, email use, or a computer asset acquisition policy. Wouldn’t it be easier if you had a set of example IT documents and forms available in MS-Word for fast editing?  (more…)

Categories: Knowledge Management, Policies Procedures Management
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Document Version Control Policy Procedure Management Software

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Posted by Chris Anderson on June 7, 2011

If you are writing a company policy, a business procedure, or a whole policy and procedure manual then you know that policies and procedures writing has its own requirements. Sharing, control, and reporting are three of the most important.

First there is sharing.  Everyone will need an easy way to find and share your final policy and procedure documents.  Will you need quick access from mobile devices?  Then it will need to be on the Internet.

Next there is control.  Version control for all document revisions. Special care is needed to ensure that only the current revision is in use by your staff.  (more…)

Categories: Policies Procedures Management
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Who Else Wants Simpler Policies and Procedures?

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Posted by Chris Anderson on June 1, 2011

Simple, fast, easy, automated policies, procedures and forms, why is that so hard?

For years, writing policies, procedures and forms has been done in MS-Word.  The final document is printed on paper and bound into a manual.  If you have ever used a system of paper based binders then you know that this is NOT a simple system.  Keeping track of paper revisions, manually signing-off on paper changes, filing the paper changes, ensuring people have read and are using the paper, and of course, retrieving old versions or change pages is not fast, easy and definitely not simple.  So what is a policies, procedures and forms document manager to do? (more…)

Categories: Document Control, Policies Procedures Management
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Do You Struggle with Sharing Documents in “SharePoint”?

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Posted by Chris Anderson on May 20, 2011

Everyday employees need important business information, ranging from policies, procedures, and forms to employee handbooks, supplier manuals, and customer requirements.  Your business is overflowing with information and you need an easy way to distribute important documents to employees so they can share knowledge and do their jobs more effectively. (more…)

Categories: Business Communication, Knowledge Management, Policies Procedures Management
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What Does it Cost to Maintain Policies and Procedures?

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Posted by Chris Anderson on May 20, 2011

A manual system of document control — paper documents, logs, change records, manila folders, hanging folders, labeling “systems”, filing cabinets, a manual check-out system (with policies and protocols) — is a lot of work, no question about it. Have you ever thought about what it costs to maintain such a system?  To answer this question, let’s look at the three main costs of your policy and procedure system: (more…)

Categories: Policies Procedures Management
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Do You Make These 10 Document Control Mistakes?

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Posted by Chris Anderson on April 23, 2011

Document control is required in order for a Quality Management System to be compliant with ISO 9001. The same is true for other standards, guidelines, and regulations — the U.S. Food and Drug Administration (FDA), Good Manufacturing Practices (GMP) , the Information Technology Infrastructure Library (ITIL), Sarbanes-Oxley (SOX), and many other laws and guidelines require that you have control over your documentation.

Document control has been around for as long as people have conducted business. In the old days, it was all about controlling paper documents. Then along came electronic documentation, and a whole new world was opened up. Still, many organizations have decided to stay with paper-based systems, even though these systems can lead to many common document control mistakes. (more…)

Categories: Document Control
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OnPolicy Procedure Management Software Automates Document Control Online

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Posted by Chris Anderson on March 24, 2011

I found an interesting site that allows you to make animations online. I used it to create an OnPolicy animation for our new OnPolicyTM Procedure Management Software. It’s a fun, new creation that challenges you to think creatively. Check it out now: (more…)

Categories: Business Communication, Document Control, Policies Procedures Management
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