What is different about software for policies and procedures? One of the biggest differences is in compliance management. ISO 9001, Sarbanes-Oxley, HIPAA, JCAHO, and other guidelines require document control. This means a specialized workflow for document review, approval, publishing, and retention…audit logs, with changes and revisions…electronic signatures for required readings…and an easy way to manage user permissions.
As a user, you want to be able to edit your policies and procedures in Microsoft Word, publish your policies and procedures in Adobe, and use your policies and procedures in your native web browser (Internet Explorer). Isn’t that how you want to work? This process is what we call policy management, which is much easier to perform using policy management software than a manual paper system.
Policies and procedures software has other special requirements, too, such as:
- Collecting feedback on published policy documents. Organizing feedback improves procedure utilization and improvement.
- Fast text searching of all documents. People waste a lot of time looking for policies and procedures.
- The ability to introduce enterprise hierarchies to support complex corporate structures (holding companies, divisions, subsidiaries, departments, groups, teams, foreign companies). Big companies have a lot of policy procedure documents organized in different ways.
- Dynamic hyperlinking to related documents (referenced forms, work instructions, other policies, procedures, regulations, job descriptions, process maps, notes, comments, requirements, and a host of related information). Static file share systems do not allow an easy method for maintaining related document links after any version changes or new releases. Policies and procedures management software links to the document title and not the revision.
Bizmanualz is planning on releasing a Policy Procedures Management Software product later this year. If you’re looking for policies procedures management software designed to control your policies, procedureand forms documents, provide a simple method for managing complex policy review relationships and software that eases your compliance burden, then Bizmanualz will soon have the Policy Procedures Management Software product for you.
Please keep in touch.
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